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Troop Meeting Reservations

Reserve one of our council properties for your school year troop meetings!

The council maintains several properties that can be reserved for troop meetings.  Reservations for three sites are handled through the Registration Department (Hayward Cabin, Rainbows End, and A Girls' Place), the others are handled by individual site coordinators.

To reserve a space for your troop meeting during the school year, please contact the person listed in the "Reservations" column of the table below.

Building	Location	Features	Sign-Up Period	Contact Person	Reservations
Hayward Cabin	Hayward	Meeting room, kitchen	First  Monday  of August	Registrar (408) 287-4170 ext. 2091 or 1-800-447-4475 ext. 2091	To reserve a meeting date complete the "Facility Reservation Form School Year Request" and email it to the property reservation clerk at property@girlscoutsnorcal.org   See policy and procedures for cost, and requirements.
Rainbows End	San Jose	Meeting rooms, kitchen, park area
Girls Place	Fairfield	Two meeting room, kitchen
Lou Henry Hoover	Palo Alto	Large meeting room, kitchen, small meeting room	August	Contact Karen Smestad ksmestad@yahoo.com for cost, rental policies, and to reserve the site.
Livermore Scout House	Livermore	Meeting room, Kitchen	First come first served	Contact Carol Riding Gsmom06@sbcglobal.net for cost, rental policies, and to reserve the site.
Rohnert Park Scout Hut	Rohnert Park	Meeting room		Contact Barbara Novak (707) 795-3996 for cost, rental policies, and to reserve the site.
Carliton Corners	San Bruno	Meeting room, kitchen	First come first served	Contact Keith Carlos (650) 952-0758 for cost, rental policies, and to reserve the site.
Red Bluff Program Center	Red Bluff	Meeting room	Month to month	Contact Elsa Martinez (530) 528-8655 for cost, rental policies, and to reserve the site.
Benicia Scout Room	Benicia	Meeting Room		Contact Betsy Radthe (925) 746-5420 for cost, rental policies, and to reserve the site.

Questions?

Call (408) 287-4170 ext. 2091 or 1-800-447-4475 ext. 2091 or email property@girlscoutsnorcal.org

Policies and Procedures

For Hayward Cabin, Rainbow's End, and A Girls' Place

• Troop meetings held during the school year will be free to the troops if the meetings are scheduled between Sunday at 5:00 p.m. and Friday at 5:00 p.m.  from mid-September to mid-June, depending on the school calendar.
• Reservations for troop meetings will begin on the first Monday of August.
• Troop leaders can email or mail in their applications.
• Any application received before the first Monday of August will be held until opening date for reservations.
• All applications will be date stamped when received.
• If more than one applicant has requested the same time period the following steps will be taken to determine who will have the requested time.
  1. Registrar will call each leader to determine if it is possible to change their meeting date.
  2. If there are still troops requesting the same time, the troop that has scheduled the space before will have first choice of the times.
  3. If all the troops requesting the dates have had similar usage, a coin toss will determine the troop that gets the date.
• Once the dates have been confirmed, Troops will be sent a contract which will include troop responsibilities and commitments.
• Troops that wish to reserve meeting space must commit to the service agreement for the site.  Troops that choose not to participate in the service project will be charged a maintenance fee.
• A key will be provided to the troop leader. The troop leader will be required to turn in the key to the Registration Department at the end of the school year.