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Alphabetical Listing of Forms

Please note: We are in the process of updating all of our forms, and it's a big job. This is not an exhaustive list of forms, but the most used forms for Girl Scout volunteers that have been completed at this time. Please contact your Community Development Director with questions about forms you do not see here.

Name of Form	Submit form to:	Description
Accident/Injury Report Form	Area Director - Local Office Click here to look up your local office mailing address.	Use to report any accident/injury within 24 hours of incident.
Adult Education Registration Form	Adult Development Coordinator 7700 Edgewater Drive Suite 340 Oakland, CA, 94621 Fax: (510) 633-7925	Use this form to register for in-person volunteer learning courses. Please review the online schedule of courses at www.GirlScoutsNorCal.org/training . Registration for classes is on a first-come, first-served basis
Adult Health History Form	Event Registrar, Troop/Group Leader	Required for adults attending overnight events.
Adult Photo Release	Local office - Requesting Department Click here to look up your local office mailing addres.	Required when pictures or video will be taken specifically for use in GSNorCal publications.
Adult Screening Packet - All areas except Santa Clara County (contains all forms needed for screening in all areas except Santa Clara County) Volunteer Application Reference Inquiry Form (NOT Santa Clara County) Driver Information	Adult Screening Specialist 1310 S. Bascom Avenue San Jose, CA 95128-4502 Fax: (408) 287-8025 Driver Information Form submitted to Troop/Group Leader	Required of all adults who will supervise or drive girls, or work with money, except those in Santa Clara County
Adult Screening Packet - Santa Clara County (contains all forms needed for screening in Santa Clara County) Volunteer Application Driver Information	Adult Screening Specialist 1310 S. Bascom Avenue San Jose, CA 95128-4502 Fax: (408) 287-8025 Driver Information Form submitted to Troop/Group Leader	Required of all adults in Santa Clara County who will supervise or drive girls, or work with money
Annual Permission Form (doc) Annual Permission Form (PDF) (see also "Parent Permission Form")	Troop Leader	Use for general permission from parent or guardian; photo release, product sales, permission for emergency medical treatment, and trips where driving time is less than one hour, trip does not exceed six hours, and the activity is not considered high-risk
Annual Service Unit Financial Report	Director of Membership - Local Office Click here to look up your local office mailing addres.	By September 30 of each year, submit this form with a copy of the last bank statement to the Director of Membership in your area. This form covers September 1 thought August 31. Please keep a copy for your records. If your service unit has more then one account, please submit a separate form for each account.
Annual Troop/Group Finance Report	SU Treasurer OR Community Development Director Click here to look up your Community Development Director	Due by June 30 of each year, when troop disbands or upon change of leadership. See Annual Troop/Group Finance Report Instructions regarding listing income and expenses.
Bank Account Creation/Change Form	Fax to Wells Fargo Bank (see Fax Cover Sheet below)	Use when opening or changing a group bank account
Bank Account Creation/Change Fax Cover Sheet	Fax to Wells Fargo Bank	Use transmittal sheet when submitting the Bank Account Creation/Change Form
Certificate of Insurance Request Form	Insurance Specialist 7700 Edgewater Drive Suite 340 Oakland, CA, 94621 Fax: (510) 633-7925	Use if a vendor or site you are working with requires a Certificate of Insurance from the council.
Change of Address/Name Form	Submit Online	Use this form to submit change of address or name-change information. You can also update your electronic newsletter preferences with this form.
Disbanded Troop Form	SU Director/Leader Support Manager or SU Treasurer	Use this form along with the "Disbanded Troop Process" and "Financial Procedures for when Troops/Groups Change" documents when a troop/group is no longer meeting, or within 3 months from the expiration date of the last member's registration.
Disbanded Troop Process	N/A (Informational Form)	Describes the process by which troop/groups can disband. Due when troop/group is no longer meeting or within 3 months from the expiration date of the last member's registration.
Emergency Contact Card	N/A (Informational Form)	Use this form to contact council in case of Girl Scout emergency. In cases where emergency services are needed, call 911 first.
Financial Assistance Form	Chief Program & Membership Officer - San Jose office 1310 S. Bascom Avenue San Jose, CA 95128-4502 Fax: (408) 287-8025	Use this form to request financial assistance.
Girl Health History Form (english) Historia Salud Niña (español)	Retained by Troop Leader	Use this form to retain girls' medical history and receive permission from parent/guardian for emergency medical treatment.
Membership Forms	Please review the information on the Membership Forms page.	Use this form to register as an adult or girl in Girl Scouting.
Minor Photo Release	Local office - Requesting Department Click here to look up your local office mailing addres.	Required when pictures or video will be taken specifically for use in GSNorCal publications.
Money Earning Application	Community Development Director Click here to look up your Community Development Director	File at least 4 weeks before planned project
Money Earning Evaluation	Community Development Director Click here to look up your Community Development Director	Within 2 weeks after money-earning project
Mutual of Omaha Brochure	Please review the information on the "Additional Event & Trip Insurance" page.	Instructions and information about filing a claim under the Activity Accident Insurance
Mutual of Omaha Claim Form	Please review the information on the "Additional Event & Trip Insurance" page.	Use to file a claim under the Activity Accident Insurance coverage
Parent Permission Form Forma Permiso Paternal (see also "Annual Permission Form")	Troop Leader	This form helps troop leaders inform parents about field trips, overnight trips, etc. It is used in addition to the Annual Permission Form.
Property Reservation Form	Property Reservation Specialist 7700 Edgewater Drive Suite 340 Oakland, CA, 94621 Fax: (510) 633-7925	Use this form to request the use of Girl Scout property. Please call (510) 562-8470 ext, 112 for availability.
Sensitive/Controversial Issues Permission Form	Please return to your troop/group leader.	Use when the troop/group will discuss sensitive or controversial issues or do activities involving these types of issues.
Special Event & Additional Insurance Request	Please review the information on the "Additional Event & Trip Insurance" page.	Use when additional insurance is required or desired for non-member adults or girl participants, or when trip is longer than 3 nights, or any other time when additional insurance is desired.
Sponsorship Agreement Form	Provide one copy to sponsor, one copy to Fund Development Dept. - local office. Click here to look up your local office mailing address.	Use when Troop/group receives a financial donation. If amount is $500 or more, you must contact your local Fund Dev Dept PRIOR to securing gift for guidance.
Trip & High Risk Notification & Approval Form (PDF) (requires Adobe Acrobat 7.0 or later, or Preview 4.1 (mac) or later to fill-out and save)	Service Unit Trip Coordinator or designated Service Unit Team Member	This form must be filed with the service unit for any trip or high risk activity other than the following: service unit or council sponsored activities listed in the Choices activity guide activities where girls walk or ride their own bicycles as part of their regular meetings trips located within one hour driving time (approx. 60 miles) from the regular meeting place, and are less than six hours in duration and are not high risk. The form is recommended as a planning tool when it is not required to be filed. NOTE: This form and procedure has been modified since the 2008 printed version of the Council Resource Guide.
Website Guidelines - Troop/Group/Service Unit	N/A (Informational Form)	GSUSA Guidelines for troops/groups or Service Units who would like to have a Girl Scout website