Troop Travel Volunteers

Assists girls in planning, budgeting, and organizing short outings, overnights, or longer trips. Visit the Troop Trip Organizer page for resources and more information.

Troop drivers drive girls and adults on field trips, outings, and trips and ensure that the proper safety procedures are all followed while transporting girls.

Travel Procedures

Approval Process for Trips, High-Adventure Activities*, Extended Travel

A Girl Scout trip is defined as any time a group has an activity at a location other than the regularly scheduled meeting place. If the group will start and end at the regular meeting location, but will walk to a local park or other destination, this activity is not defined as a trip.

Please use the Trip of High-Adventure Approval Form and Trip Checklist when planning any GS activity.

  • The Trip or High-Adventure Approval Form can be used as a planning tool, but does NOT need to be turned in to the service unit for the following activities:
    • Trip is less than 60 miles from your regular meeting place, under 6 hours in duration and not high-adventure.
    • Council sponsored activities in the Program and Events Guide (PEG)
    • Activities where girls walk or ride their own bicycles as part of their regularly-scheduled meetings
    • Service Unit activities that are not high-adventure
  • Travel plans require approval from your service unit at least two weeks in advance if the:
    • Trip is farther than 60 miles from your regular meeting place and longer than 6 hours in duration but not high-adventure.
  • Travel plans require BOTH the council and service unit approval at least 3 months - 6 months in advance if the:
    • Event/trip includes a High-Adventure activity   (i.e. swimming, skiing, boating, etc.)
    • Trip is three nights or more **
    • Trip involves air travel
    • Trip is out of state or international (1 year in advance to ensure leader receives necessary support)
Submit the Trip or High-Adventure Approval Form to your Service Unit Team who will forward it to the council for final approval when applicable.

If there is no one in your service unit who approves trips, the Trip or High-Adventure Approval Form should be sent to the council Risk Management and Travel team in the Alameda Office for approval at

*Please note: High-Risk activities are now called High-Adventure. The approval process and requirement to use an approved vendor still applies.  We believe High-Adventure better reflects the spirit of these fun activities.

Required Documentation

Required Travel Trainings

Outings, Short Trips, and Overnights
This online course is required for at least one adult who will attend any outing, short trip or overnight that is less than 3 nights and who is involved in the planning process with the girls.

Extended Travel Training
This in-person training is required if your girls are currently planning a trip for three or more nights and/or international trips. You’ll gain from the experience of seasoned Girl Scout travelers, and receive valuable tips on planning “big” trips with your girls. This is a one-time training that where you learn the secrets of GS travel. To make the planning process easier, we recommend taking this training before your troop starts planning.

Troop Camping Certification
This course is required for at least one adult who will accompany the troop on a camping trip and who will be involved in the planning process with the girls, if your troop will either cook OR sleep outdoors (or in shelters without electricity or indoor plumbing.)

Click here to learn more about how to take an in-person or online course.

Travel Resources

Global Travel Toolkit - Appendix  Travel resources, handouts and national forms (please use GSNorCal forms for trip approvals)
Global Travel Toolkit - Explorations: Girls Guide to Travel  Takes girls through the steps of planning their own international trip. Filled with tips and tricks for traveling abroad
Global Travel Toolkit - Log  A journal for girls to record their travel experiences-before, during, and after their trip!
Global Travel Toolkit: Adult Guide to Girl Scout Global Travel  Takes adults through the steps of working with girls to help them plan their own international group trip

General Guidelines