Approval Process for Trips, High-Adventure Activities*, Extended Travel
A Girl Scout trip is defined as any time a group has an activity at a location other than the regularly scheduled meeting place. If the group will start and end at the regular meeting location, but will walk to a local park or other destination, this activity is not defined as a trip.
- The Trip or High-Adventure Approval Form can be used as a planning tool, but does NOT need to be turned in to the service unit for the following activities:
- Trip is less than 60 miles from your regular meeting place, under 6 hours in duration and not high-adventure.
- Council sponsored activities in the Program and Events Guide (PEG)
- Activities where girls walk or ride their own bicycles as part of their regularly-scheduled meetings
- Service Unit activities that are not high-adventure
- Travel plans require approval from your service unit at least two weeks in advance if the:
- Trip is farther than 60 miles from your regular meeting place and longer than 6 hours in duration but not high-adventure.
- Travel plans require BOTH the council and service unit approval at least 3 months - 6 months in advance if the:
- Event/trip includes a High-Adventure activity (i.e. swimming, skiing, boating, etc.)
- Trip is three nights or more **
- Trip involves air travel
- Trip is out of state or international (1 year in advance to ensure leader receives necessary support)
Submit the Trip or High-Adventure Approval Form to your Service Unit Team who will forward it to the council for final approval when applicable.
If there is no one in your service unit who approves trips, the Trip or High-Adventure Approval Form should be sent to the council Risk Management and Travel team in the Alameda Office for approval at Travel@GirlScoutsNorCal.org
*Please note: High-Risk activities are now called High-Adventure. The approval process and requirement to use an approved vendor still applies. We believe High-Adventure better reflects the spirit of these fun activities.
- Submit the Trip or High-Adventure Approval Form to your Service Unit Team 2 weeks - 1 year prior to your activity (depending on the type of trip). They will forward the Trip or High-Adventure Approval Form to the council for final approval.
- Review the Safety Activity Checkpoints related to the activity/trip.
- High-Adventure Activities require the use of an approved vendor. Click here for a list of High-Adventure Approved Vendors.
- Group lead is responsible for receiving a copy of a current state-issued drivers license for each driver for any trip requiring council approval.
- Group lead is responsible for ensuring that each vehicle to be used in transporting girls for any trip has current insurance coverage.
- OPTIONAL: Groups can rent a vehicle and purchase Girl Scout auto insurance.
Required Travel Trainings
Outings, Short Trips, and Overnights
This online course is required for at least one adult who will attend any outing, short trip or overnight that is less than 3 nights and who is involved in the planning process with the girls.
Extended Travel Training
This in-person training is required if your girls are currently planning a trip for three or more nights and/or international trips. You’ll gain from the experience of seasoned Girl Scout travelers, and receive valuable tips on planning “big” trips with your girls. This is a one-time training that where you learn the secrets of GS travel. To make the planning process easier, we recommend taking this training before your troop starts planning.
Troop Camping Certification
This course is required for at least one adult who will accompany the troop on a camping trip and who will be involved in the planning process with the girls, if your troop will either cook OR sleep outdoors (or in shelters without electricity or indoor plumbing.)
- There must be least one adult first aider traveling with the group.
- GSUSA recommends 2 adults to each car.
- Each vehicle should be supplied with a First Aid kit.
- Ensure you have the proper adult-girl-ratio for the trip.
- Additional Accident & Sickness Coverage must be purchased for trips lasting 3 nights or more, out of state or international. For more information, please contact email@example.com
- Read and become familiar with the following sections in the Council Resource Guide: Leadership Essentials - Chapter 4 Safety-Wise and the Appendix: For Travel Volunteers.