Thank You So Much for Volunteering to be a Troop Trip Organizer for Girl Scouts of Northern California.
What Do Troop Trip Organizers Do?
Assists girls in planning, budgeting, and organizing short outings, overnights, or longer trips. Makes reservations, plans logistics, organizes drivers, first aiders, and chaperones and files any necessary paperwork before the trip.
Who Can Be A Troop Trip Organizer?
Any registered and screened adult 18 or older, female or male, (21 or over to be a troop driver) who has completed the following courses: Volunteering For Girl Scouts, Safety-Wise, Outings, Short Trips and Overnights (for trips lasting 2 nights or fewer) or Extended Troop Travel (for trips lasting 3 nights or more). If your trip will involve camping or cooking outdoors/sleeping outdoors, then you must complete the Troop Camping Certification Course.
How Do I Become A Troop Trip Organizer?
Log in to the Volunteer Learning Portal (link to the right) to access your troop trip organizer checklist, where you can complete the step by step requirements and learning modules for your role.
Resources for Troop Trip Organizer:
- Council Resource Guide (CRG) Chapter 4 - "Transporting Girls" section for transportation guidelines
- Council Resource Guide (CRG) Travel Appendix
- Safety Activity Checkpoint for Trips
- All Safety Activity Checkpoints
- Safety including Adult-to-Girl Ratio Chart and First Aid Kits
- Travel Procedures
- Trip Checklist
- Trip Insurance
- Council Emergency Management Plan
- First Aiders and First Aider Requirements
Forms For Troop Travel
- Trip or High Adventure Approval Form
- Travel Stories & Tips
- Troop Driver Form
- Trip Checklist
- Certificate of Insurance Request
- Authorization to Rent Vehicles
- Girl Health History (pdf) Girl Health History (Español)
- Adult Health History
- Parent Permission Form
- Accident/Injury Report Form
- Incident Report Form
- Media Information Sheet
- Council Emergency Card
Additional Forms For Extended Travel
- Girl Health History with Physical
- Adult Health History with Physical
- Global Travel Toolkit - Log
- Global Travel Toolkit - Appendix
- Global Travel Toolkit - Exploration - Girls Guide to Travel
- Global Travel Toolkit - Exploration- Adult's Guide
Important Information for Troop Drivers
California Car Seat Laws:
- Children under the age of 8 must be secured in a car seat or booster seat in the back seat.
- Children under the age of 8 who are 4' 9" or taller may be secured by a safety belt in the back seat.
- Children under 12 must be secured by a safety belt in the back seat. They may not ride in the front seat due to air bags.
- All passenger must be secured by a safety belt in accordance with California's Mandatory Seat Belt law.
Rented or Chartered Vehicles:
- Council staff members must sign written agreements when renting or chartering vehicles. See the Council Resource Guide - Chapter 4, Authorization to Rent Vehicles Agreement, and GSNorCal Travel Procedures for more information.
Trip Folders: Troop drivers and chaperones should carry a trip folder on any trip in case of any accident or other emergency, along with a first aid kit. Other items to have in the trip folder include:
- Health history forms forms for girls and adults in the car
- Permission forms for girls in the car
- Troop roster including cell phones of all drivers on trip and contact information for parents of girls in the car
- Driving directions/map
- Tickets or passes, money for bridge tolls or to pay girls' expenses
- Council emergency card with emergency phone number
First Aid Kits:
- Every car should be equipped with a standard first aid kit. Refer to the GSNorcal Health and Safety Plan for a list of suggested items.